Canvas: How to Add Participants to a Canvas Organization

Adding Participants to a Canvas Organization

NC A&T State University | Canvas Organization Guide

Overview

There are two options for adding participants to Canvas organizations:

  1. Option 1: Organization leaders add or remove participants directly in Canvas.
  2. Option 2: The Instructional Technology & Training Development (ITTD) team adds participants on behalf of the organization.

Option 1: Organization Leaders Add Participants

Organization leaders with the appropriate permissions can add participants using the organization's People menu.

  1. Open the Canvas organization where you want to add participants.
  2. From the organization navigation menu, click People.
  3. On the right side, click + People.
  4. Choose how you want to identify the users:
    • Email Address: NCAT email address
    • Login ID: NCAT OneID username
  5. Enter the user or users in the text box using the selected identification method.
  6. Select the role Org Participant.
  7. Click Next.
  8. Review the users displayed in the Add People window.
  9. Click Add Users.

Important Enrollment Notes

  • When adding multiple users, separate each entry with a comma followed by a space.
  • Only users who already exist in Canvas can be added using this process.
  • If you attempt to add users who are not in the system, those records will be skipped.
  • If you experience problems adding a large number of participants, use Option 2.
  • Once the organization is published, participants will see an invitation within Canvas when they log in. According to the supplied procedure, an invitation email is not sent.

Option 2: Request ITTD Assistance

The ITTD team can assist with:

  • Adding participants who were previously enrolled in a Blackboard organization.
  • Bulk enrollment of participants into a Canvas organization.

Requesting Previous Blackboard Organization Participants

Send your request to both:

bessien@ncat.edu
tolewis@ncat.edu

Include the Blackboard Organization ID in your request.

Requesting Bulk Enrollment into a Canvas Organization

Send the request to both ITTD contacts listed above and include:

  1. The Canvas Organization ID, which begins with ORG-.
  2. A CSV file containing the required columns listed below.

Required CSV Format for Bulk Enrollment

Column Required Value Description
A Canvas Organization ID Organization identifier beginning with ORG-
B ncat.instructure.com Canvas domain value specified in the ITTD procedure
C NCAT Banner ID Banner identifier for the participant

Note: The CSV structure above follows the supplied ITTD instructions. Verify the required file format and submission process with ITTD before sending a bulk enrollment request.

Important: Verify Participant Information

Review participant identifiers carefully before submitting enrollment requests. If a user does not already exist in Canvas, the direct enrollment process may skip that record.

Need Additional Assistance?

For assistance with Canvas organization participation, enrollment errors, or organization access, submit a Canvas Support request.

Canvas Support →

North Carolina A&T State University | Information Technology Services | Instructional Technology & Training Development (ITTD)

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